Creating distribution lists in GMail

It turns out you can create distribution lists in GMail. It's not elegant and it's not as user friendly as it will probably be someday, but it's a hack... and who doesn't love a hack?

BTW, in case you're lost at this point, a distribution list is a single entry in your address book that lets you send a message to several different people.

So go to your GMail account (see previous posts if you don't have one) and click on "Contacts" to open the Contact Manager. Click on "Add Contact" to create your new distribution list.

For the "Name:" use whatever you want to use to identify this particular list. (i.e., type "Geeks" if you want to send e-mails to all your geek friends, or "Pol" if these are your political discussion buddies).

For "Email:" you type in the e-mail addresses of all those you want to include in the distribution list. However, you must type it in a special way so that GMail is fooled into correctly addressing the message to all those in the list (a hack!).

All the e-mail addresses must be separated by the following characters:

">,<"

There should be no spaces at all and nothing before the first address or after the last one.

So, if your friends are:

johnny567@spam.com,

bertiebot123@saporo.net, and

trekkiedude@mapspam.org

then the "Email:" field should look like this:

johnny567@spam.com>,<bertiebot123@saporo.net>,<trekkiedude@mapspam.org

Please note that there are no additional characters at the start or end, no spaces whatsoever, and every address is separated by the characters ">,<".

Now, when composing a new message, simply type the name of your distribution list and GMail should offer to fill it out for you. Because of the way we've stored the e-mail addresses, GMail will interpret them as individual addresses and will send a copy of the message to each one.

Mail away and enjoy your new GMail functionality.

<hint>PS: I'm still looking for that Orkut invite. </hint>

Comments

[Tony]

Thanks for the tip...It'll be nice when a hack isn't necessary, but this will work for now.

[George]

Thank you very much for this tip, I've been waiting for a long time already for Google to add distribution groups functionality. I will try this out soon.

[George]

Ooops I was a little to hasty here, I checked it out in Gmail but it didn't work. It appears that the email was just sent to the last recipient, and Gmail created an extra contact for just that last recipient, besides the distribution group contact. And please remove my email address from my previous comment (it might attract spam).

[carlos]

George, I removed your email as requested. Don't know why it was showing, I don't think it should either (I hate spam). I think that if you put something down for URL, then the email won't show up.

I have this system working for me on Gmail at the moment. It's possible that you missed something or that Gmail messed something up. Try it again. I do hope you get it working, as it's very convenient.

[Fatemeh]

Carlos -

I was so looking forward to this, but I'm having the same problem as George...just curious as to whether you've heard anything further about this - is it still working for you?

(You can respond off-list if you like)

Fatemeh

[Luis]

It is not as good as it should be, simply google exchange the group name for the list of emails under that group. Then it is limited to the number of emails addresses you could place in the TO: or CC: fields... it is around 100 addresses. Very limited for a distribution list.
Regards,
Luis

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[Chris]

Unfortunately, it looks like Google fixed this hack. :(

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